Open Science in Practice

0:06Good morning everyone. Uh please allow

0:09me to thanks the organizers for this

0:11event and uh of course welcome uh all of

0:16you uh to this uh session. uh I was

0:19invited to uh talk about open science in

0:24practice and what we as university

0:28library is doing uh to support our

0:31researchers and of course the local um

0:36academic community.

0:38So uh I will uh I will try to give an

0:43overview of what is open science, give

0:45some definitions. Uh the policies that

0:49uh um we are trying to follow in a

0:54European level but also in a local

0:56level. Uh what are the requirements for

0:59open access in for publications?

1:03um what are the requirements for open

1:06access to data? Uh I will say a few

1:09things about open research Europe, the

1:11platform of the European Commission and

1:15provide some useful tools for you as

1:18researchers that you can use to practice

1:20open science and how this will um assist

1:25you in terms of reporting and monitoring

1:27of your uh projects and uh work.

1:31>> [clears throat]

1:33>> So I will start as I said by um

1:38let's say say a few things about what

1:43created the need for open science what

1:46the European Commission saw identified

1:49and suggested that we need to change um

1:54the way we are doing our research.

1:57I suppose as researchers um you were

2:01able

2:02to um let's say

2:06uh see how much the research to be done

2:10is needed cost. Uh if you are not under

2:15the umbrella of an institution you would

2:18have

2:24you would have to pay for each um let's

2:29say article an amount of money for you

2:32to h do your research. You can

2:36understand that this is not possible for

2:39one researcher and of course you must be

2:43affiliated to a university where the

2:45library is for a for great amount uh of

2:49money for you to have access in research

2:52outreach.

2:53So

2:58I will go back to the definition

3:01of the European Commission

3:06where the the the commission defines the

3:10open silence as the approach based on

3:14open popular work and systematic sharing

3:17of knowledge and tools as early and

3:20widely as possible in the process. This

3:23of course includes the terms of open

3:25access to publications, the fair

3:27principles,

3:29the open access to data of course

3:32considering the the fact of open the

3:36term of open as open as possible as

3:39closed as necessary.

3:41and give all the instruments to validate

3:45your research and of course provide

3:47digital or physical access

3:51of the results to validate your

3:53conclusions.

3:55Many definitions came by with the years

4:00for also um

4:03included in the uh in the

4:06recommendations.

4:07Uh you can see

4:10uh other terms um uh agreed

4:15uh defined as an inclusive construct

4:21that combines various movements and

4:23practices aimed to make multilingual

4:25scientific knowledge openly available,

4:28accessible and reusable for everyone.

4:31increase scientific collaborations and

4:33sharing of information for the benefits

4:35of science and society and to open the

4:39process of scientific knowledge

4:41creation, evaluation and communication

4:43to societal actors

4:46beyond uh the traditional scientific

4:48community.

4:50All scientific disciplines and aspects

4:52of scholarly practices including basic

4:55and applied sciences, natural and social

4:58sciences and the humanities are

5:00included.

5:02It is considered that open science

5:04builds on the key pillars of open

5:06scientific knowledge, open science

5:08infrastructure, science communication,

5:11open engagement of sociable actors and

5:13open dialogue dialogue uh with other

5:17knowledge systems.

5:23The taxonomy of open science includes a

5:26lot of terms and through the years it's

5:29it's getting more um terms included

5:33under the umbrella of open science.

5:36You can see here uh open access, open

5:39data, open reproducible uh research uh

5:44open educational resources, open data,

5:47open innovation and all all of them with

5:51their extensions.

5:59As I already mentioned, open science is

6:02not something new. It started back in

6:062008.

6:08Uh the European Commission through the

6:10FP7

6:14the frame the seventh framework program

6:17decided that open access to publications

6:20we wrote as a pilot.

6:23It started mentioning institutional

6:26repositories and preins. We saw terms

6:29like open access to journals and data

6:31repositories in horizon 2020

6:35uh starting in 2013.

6:38uh by the year 2017, open access to data

6:43um was included as a default practice

6:47and in 2018

6:50we had the introduction of the European

6:53open science cloud and during Horizon

6:56Europe open science is now a modi

7:01and it's included under the excellence

7:04criteria and a lot of new terms came uh

7:08too like open access uh the diamond

7:12route I will talk it later we saw

7:15introduction open of open research

7:17Europe which includes open theory new

7:20practices and uh and it's it's provided

7:25to the researchers of uh of the Europe

7:29Mr. already uh told you about the koala

7:33which was the which is the coalition uh

7:36for advancing research assessment. Uh it

7:40now has I think more than 700 which

7:43means that

7:46um

7:48research institutions all over the world

7:50are working to uh to find better ways to

7:55assess the researchers.

8:02Now uh what has happened in our

8:05university through the years Mario Mr.

8:09already mentioned

8:11few milestones. Uh since 2008 we have

8:15signed the Bing declaration on open

8:17access to knowledge independent

8:19humanities. Since 2009 we have been

8:23acting as national open access desk. our

8:26library was involved in a European

8:28project with which um

8:33provided let's say this uh this role to

8:36our university library.

8:38Uh in 2015

8:41we were coordinating uh the national

8:44working group uh for open access in

8:47Cyprus

8:48and this had as a result the creation of

8:53the first national policy for open

8:55access which was approved by the council

8:57of ministers of the republic of Cypus.

9:01Um in 2019 we have been working through

9:07again a European project and uh we were

9:10promoting the European open science

9:13cloud initiative and um in 2021 the time

9:20uh changed for the revision of our

9:23national policy. you saw to the previous

9:27uh timeline that a lot of um

9:30developments are happening. I would dare

9:34to say

9:36every year if not earlier. So we will we

9:41always have to um follow um this

9:45development. So the time has came to

9:48revise our national policy. Um

9:52so we created a national open science

9:55initiative group. This was under the

9:57umbrella of the deputy ministry of

9:59research uh innovation and digital

10:02policy under the coordination of the of

10:06the deputy ministry. We

10:09we we were around the table discussing

10:12how we must revise our national policy.

10:15And finally in um in 2022

10:20uh again the the council of ministers

10:24approved the revised version of our our

10:28national policy

10:30which is now called national policy for

10:33open science practices and not open

10:36access which was the previous version.

10:40uh since 2023.

10:43We are uh working again uh in close

10:46collaboration with the ministry and we

10:49are um uh doing a landscape mark of what

10:54is happening in at the national level

10:57for open science in uh in Cypus. This is

11:01also reported to the US um

11:06survey that is done annually.

11:10Through the years, we have been

11:12providing support to not only the

11:15University of Cyprus

11:18researchers and uh and director but uh

11:23also to other universities and other

11:26researchers uh at at the national level.

11:36In 2016, there was a senior decision

11:40that all our researchers must have an

11:44old ID and they should be in

11:49in public view of openly available.

11:55OD is is the identification where the

12:01researchers are able to let's say avoid

12:07any

12:09you know similarity with other you know

12:12we are in Cyprus we have a lot of

12:16so having

12:19identifications

12:21um help

12:23to identify which one Andreas Andre is

12:27is the one affiliated with the

12:29University of Cypus is the one with the

12:31open of Cypus or at any other university

12:35around the world. So it is important to

12:39have this and of course having having

12:42this

12:54we create we were um able to uh

13:00create an institutional policy and to be

13:04adopted from the senate of the

13:06university. This happened in May 2022

13:11and as said our university is a national

13:16chapter of

13:21and in very recently in 2025

13:25uh we uh upgraded the initial diagnosis

13:31including a researchers profile and some

13:34other aspects and practices.

13:36such as um

13:39having the giving the ability to

13:41researchers to um add their narrative

13:45series.

13:47The narrative series is the way that

13:49researchers can use to um

13:54explain the impact the quality of their

13:58research uh how their research

14:02uh impacted the society for example. Um

14:07and of course we provide a lot of

14:09supportive material and uh like guidance

14:12of how to create uh your ideas, how to

14:16use hypnosis, how to sell archive and uh

14:20of course our university is involved in

14:22the consulting of academic libraries of

14:24Cypus where we where we are able to it

14:29took to have some um agreements

14:31transformative agreements with

14:33publishers and have some discounts or or

14:38maybe free uh obligations

14:41without the research pay the article

14:44processing charges have

14:51a lot of awareness and training and

14:53support activities with uh we have said

14:58um a collaboration with the Greek no the

15:02nationalist

15:04of open air where we provide webinars in

15:08Greek language. All the material then is

15:11openly available through and you can

15:14find them and

15:17uh in a later stage if you were not able

15:20to attend the webinar in in different uh

15:24aspects of open science. This include

15:28uh open data, legal issues such as

15:32codite, GDPR, how to anonymize your data

15:36if needed and citizen science and other

15:40aspects that we saw earlier in the

15:43taxonomy of science. What we try to do

15:47is to keep this web in Greek language.

15:50Uh because we identify that when um when

15:55when the participants are are attending

15:58the

16:00the trainings in their local in their

16:03mother home, they are more let's say

16:06they are feeling more confident to

16:08discuss or make questions and uh solve

16:13maybe any

16:16any questions that uh that they have. Of

16:19course, a lot of local activities

16:23are also happening.

16:26We try to host and invite all almost all

16:30stakeholders to give information about

16:32what is happening

16:35and how you can practice open science.

16:39And um

16:41I think the last one was about citizen

16:43science and it was really useful for all

16:48of us to see that things are happening

16:51and this is really encouraging things

16:53are happening also in Cypus in terms for

16:56example citizen science. So it's not

16:58only the philosophy it it's it's it's

17:02becoming a practice also.

17:07uh the the practices of the webinar

17:11practices. Uh we are also mentioned in

17:14the proure of use cases on news and do

17:18science as best practice and this was

17:22really something motivating us to

17:24continue

17:26in this area.

17:31So

17:34as Mr. Mr. said we are not alone and we

17:38shouldn't be alone working on these

17:40issues. H we are trying to make

17:43synergies and collaborations to work

17:45towards the issue of open science. H you

17:49can see a lot of uh networks and

17:52European projects that we are working on

17:55regarding the open science topic. Here I

18:00try to uh let's say cast let's say make

18:04them h under which aspect of open

18:08science each uh project and each network

18:11is working. So you can see that we have

18:15been working a lot regarding

18:17infrastructures

18:19um regarding open access to

18:21publications, cities and science, the

18:27research assessment

18:29um and of course uh on policies.

18:40Now let's see what is the mandate uh for

18:44open access. The mandate of European

18:48Commission is to deposit the PR

18:51manuscript in a trusted repository

18:54for example by self archiving.

18:57Um the manuscript can be in the um

19:02author accepted manuscript version or

19:04the version of record. I will explain to

19:07my next slide the at which stage of the

19:11process of the publication this um will

19:14be

19:16uh we don't have the barcode period now

19:21uh in the horizon Europe framework this

19:23is something that we have in the horizon

19:262020 course uh the bene the

19:29beneficiaries that uh were under the

19:32horizon 2020 course um they we are able

19:37um to ensure open access to uh the

19:39publications within a maximum of six

19:41months or 12 months for publications in

19:44the social sciences and humanities. This

19:46is not something happening in Horizon

19:48Europe where uh it is expected to to

19:52provide your publication in immediate

19:54open access.

19:56Um the authors must make sure that they

20:00retain their rights, their copyrights uh

20:03by having the AAM version and or the B

20:07version under

20:10CC by license.

20:13I will again make a reference uh to the

20:16creative common licenses uh later.

20:20um the information about your research

20:23output or tools or instrument uh are

20:26needed to validate the conclusions of

20:29the of your publication. Make sure that

20:32you add the acronym or the code of your

20:35project in your publication.

20:39The publication fees, the APCs as we uh

20:43call them are reversible if the venue is

20:47full open access. also known as gold

20:51open access. There are no restrictions

20:54on where to publish. There doesn't have

20:56to be full open access, but APCs

21:00for hybrid journals are not covered.

21:03This means that if you decide that you

21:06want to publish in a hybrid um journal,

21:11you must find other ways to fund uh to

21:15pay your agencies.

21:18CC BY and C and B and B license are

21:22allowed for long text formats, for

21:24example, monographs. a chapter in an

21:27edited book is not eligible.

21:34So the process of

21:37having a publication as you probably

21:39know is creating your draft then submit

21:43a pre-print version then it's going to

21:46the through the process of peer

21:48reviewing you will have some uh

21:51revisions then this will come back to

21:54you uh for uh make um uh uh the

21:58necessary um revisions uh to your

22:03application and then you will end it

22:08having the um the version that is now

22:12accepted for um publication.

22:15This is the AAM version I was referring

22:18earlier.

22:20After this stage the public the

22:23publishers are making any editing and uh

22:28finally you will get the version of

22:31record. This means that it's the it's

22:35the version that the publisher will will

22:37use with any indications of their names

22:41pages etc. um that will be provided for

22:46uh to to the journal for publication.

22:55self archiving is when uh this is the

22:59green root. You may hear it as the green

23:02root and this is the process of

23:05depositing a version of your work on a

23:09trusted depositor. The versions are the

23:12one mentioned earlier, the AM or the

23:15version of record.

23:17H irrespectively of where you publish,

23:20you still need to deposit the AAM or

23:24version of record on a repository except

23:27if you publish in open research Europe,

23:31which is the platform of the European

23:33Commission. The AAM or version of record

23:36might be available under different

23:38licenses.

23:40For example, if you sign a com a

23:42copyright transfer agreement uh on the

23:44version of record, you must uh make sure

23:49that you retain your rights that you are

23:52able to have the rights of your work

23:56and then be able to provide it um as a

24:02one of in one of these two uh versions

24:05to a repository.

24:08Please be reminded that social

24:10networking sites or research gate or

24:14academia the publishers website your own

24:17website your profile page or whatever on

24:20your institutional website is not a

24:23repository. This is really important

24:26because this is one of the frequently

24:28asked questions uh I get. They are not

24:31repositories and they are not monitored.

24:34They are not compatible with the

24:35European Commission's um infrastructure

24:40for reporting or monitoring and they are

24:42not accepted as uh open

24:48trusted repositories can be found

24:51through uh registries. You can check in

24:54open door. Um or if you want to um

25:00submit your data, you can visit the

25:03registry for research data repositories

25:06uh through open air explore. It's uh you

25:09can search for traffic repository and of

25:12course zeno which is the repository

25:15provided by the European uh commission

25:18for orphan publications. This means that

25:23if you're you are not affiliated with a

25:26university or a research institution and

25:29you are institution or university does

25:32not provide a repository you can all you

25:35can always use zeno in order to be um

25:41aligned with the mandate of

25:44commission.

25:46This is whereosis

25:53came and we as a university we are now

25:57able to provide to our researchers this

26:00infrastructure for um

26:03for be fully compliant with the European

26:07Commission's mandate. This is notice.

26:10This is the new version and if you're

26:13affiliated you will also find your

26:15property there. Please make sure that

26:17everything is corrected. If not, please

26:21contact me. Um or contact the the

26:25generic account of tell us please

26:28correct that my information. Uh we

26:32invite you to uh proceed to this uh

26:35process. Erh we have also adopted

26:39almetrics in hypnosis which is

26:41alternative uh ways of um showing the

26:46impact of your work and you can see here

26:50that a publication coming from the

26:52department of psychology

26:55um

26:56through this uh analysis of metrics you

27:00you don't know if you can see it clearly

27:03but of course the presentation will be

27:05also circul related later. H that the

27:09impact of this uh publication was not

27:13only uh for psychology. We saw impact in

27:18uh in law. uh we saw impact in

27:22literature and and other areas which is

27:26something really important to see that

27:29you are not only focused on on

27:32researchers coming from your area from

27:35your discipline.

27:39Of course, uh I told you earlier about

27:42the guy the guidelines that we provide

27:43for orchid. Make sure uh to uh have them

27:49updated because this is also a way that

27:52we use to make the connection um among

27:57our researchers.

28:03Um

28:06for the purpose of open access

28:09the author

28:11uh must provide this in a repository.

28:16H again you have to make sure sure that

28:20you keep your copyright. This is

28:22something I try to make uh um to make it

28:28you know to highlight it because it's

28:31really important because by the moment

28:34you publish somewhere and you sign the

28:37copyright transfer agreement then you

28:39will not be able to do anything with

28:42your work. This is really important to

28:44have it in mind and also make sure that

28:47the publishers that you select are are

28:53allowing you to use your work in the way

28:56the European Commission or your funded

28:59um is uh is uh aligned.

29:07So regarding creative commons

29:11uh these are different licenses that you

29:14can use

29:16and uh by selecting one you as the

29:22author are deciding how your work will

29:26be uh used. For example, um if if you

29:32select the CCI,

29:36uh it means that

29:39you allow everyone to use your work, but

29:45you need attribution. You need to me the

29:48the next researcher that will use or

29:51anyone that will use your work must site

29:55you must say that this work came by um

30:01Andre

30:04some other licenses are also provided uh

30:09which can be that uh the next one the

30:13next researcher can use my work but

30:16cannot not use it for commercial

30:19reasons. Uh they cannot make

30:22derivatives.

30:24Uh no commercial, no derivatives or they

30:27must just share it like no changes must

30:30be done. So

30:34make sure to have these signs in mind.

30:37uh as I told the European Commission is

30:39asking for specific uh creative common

30:42licenses

30:44um which is usually the CC value

30:48uh that uh that means that you can use

30:52it but this attribution or CC0 which

30:55means that this work can be in public

30:58domain and can be used uh even for

31:01commercial use or in any other way.

31:08Now let's say that you decided that you

31:11want to publish in a journal but you

31:15don't know if this is aligned with the

31:18policies of the European Commission or

31:20your funer. Uh this is a tool that you

31:24can use uh the journal checker tool

31:27where you are able to write the name of

31:32the journal or the ISSN uh number your

31:37funer and your institution. This

31:40decision is needed because in the case

31:43of transformative agreements even if you

31:46decide to publish in a hybrid journal

31:50the the tool will will uh let you know

31:53that you can contact your library and

31:56then you can have your APC paid uh by

31:59the library for example.

32:03I suggest you to use it. It's a good way

32:07to make sure that you're fully aligned

32:09with your funders policies.

32:14Now, what is the diamond route? The

32:16diamond route of open access is where

32:19the authors or the institutions or

32:22funders do not pay for any open access

32:25fees. There are no APCs. Um

32:30maybe I should go a step back and uh

32:34letting you know that

32:37for you in order to have access to

32:41publications and the databases the genre

32:45etc. uh the university library usually

32:48pays for you and you as the author that

32:52wants to uh let's say publish somewhere

32:54you usually don't pay.

32:58This is the traditional way of doing

33:00research.

33:01In in the case of open access journals,

33:06the publishers

33:07uh are asking for authors to pay in

33:13order to provide the publication in open

33:16access. So the readers or the libraries

33:19will not pay additionally for providing

33:22access.

33:25I don't know if this is clear but we can

33:27have a discussion later to make

33:28everything clear. uh in the diamond

33:31world

33:33authors do not pay APCs and uh

33:37institutions do not pay also need the

33:40funders.

33:43So we provide uh all publication in open

33:47access and that's it. No no one pays but

33:53everything you know at some point they

33:56need to be funded.

33:58uh even for uh the infrastructure for

34:02example in this case usually

34:06the universities are creating

34:08infrastructures

34:10for uh let's say

34:14opening journals we saw we have some

34:17examples here at the university and we

34:20as the library are providing the

34:22infrastructure for journals

34:26mainly humanities ities to be um

34:31provided through the infrastructure in

34:33open access and nobody takes the the

34:37university library is holding this

34:42through the rest of the infrastructure

34:45of of our library.

34:48This is more common in some parts of the

34:52world. We can see here um a graph where

34:57this is let's say implemented uh more

35:01this is let's say it's it's it's a

35:04matter of maturity and disciplines of

35:06course

35:10again you can find uh this kind of

35:14journals through the journal checking

35:16tool so if you're coming from humanities

35:19most probably you will be able to find

35:21what is happening in Cyprus also. Uh and

35:25of course other uh journals in other

35:28disciplines can also be found there.

35:35I said a few times the term open

35:38research Europe and this the time has

35:41come to uh explain what is this what

35:44this is all about. Open the research

35:46Europe it's a publishing platform that

35:49the European Commission is providing.

35:52It's it's a publishing platform that

35:54supports the diamond model of open

35:57access.

35:58Um

36:01but this is uh at least uh by now uh

36:07only focused only provided for the

36:11horizon Europe beneficiaries.

36:14uh

36:16we can see some numbers of how it has

36:20been uh working uh until uh this is this

36:24is by the end of 2024

36:26and of course there are a lot of a lot

36:29more by now

36:31and how does this work there are no

36:34costs to authors or readers as we said

36:37earlier so no APCs

36:40the costs are uh met directly by the

36:44European Commission. Of course, it's an

36:47open service. Um, it supports open peer

36:50review. This means that your reviewers

36:53are known and you are able to see who is

36:57reviewing your work. Um,

37:03the publications are immediately uh

37:07uploaded and then the review takes

37:10place.

37:13Um,

37:15of course it's automatically compliant

37:18with uh any open access requirements of

37:20the European Commission and you don't

37:23need to make any self archive to any

37:25repository because it's directly uh

37:27reposi

37:29archive in zenodo uh once passed from

37:33the peering process

37:36high scientific standards and policies

37:38are applied scientific advisor there is

37:40scientific advisor board and of course

37:44there are some policies and guidelines.

37:46For example, uh you have to uh

37:51you know make analysis of your methods,

37:53how your data will uh where all will be

37:56available etc. Um the process is

38:01actually really easy. You submit your

38:04article. Um the preprint version is

38:08published within 10 days enabling

38:11immediate viewing and citation.

38:14Um names of reviewers and their

38:17reviewers are published alongside the

38:20publication and authors responses and

38:23and comments from registered users can

38:26be seen can be viewed and then um

38:32the the publication the article is then

38:35sent to indexers and repositories when

38:39it is uh it when the peer review uh

38:43process is fast

38:48and it's a multi-disiplinary uh platform

38:52which means that uh you can publish uh

38:56no matter which discipline you're coming

38:58from. Um the in-house editorial team

39:03does not review the academic and

39:05scientific content of the publication.

39:08um only the reviewers that are selected.

39:12You can you can suggest which reviewers

39:17uh can uh review your uh um article.

39:25And

39:28then there is a process from the

39:30editorial team ensuring that they meet

39:34some necessary criteria. for example

39:36that there are no conflicts of interest

39:38or suggesting additionally add

39:40additional expenses. So you cannot

39:42suggest your friend to review your

39:44article uh your colleague

39:48because there will be a conflict of

39:50interest. So the editorial team make

39:53sure that uh everything is um is in

39:57place. Um

40:02there is an extensive list of questions

40:04uh which must be answered and uh once

40:10all necessary reviews perform the

40:12editorial team checks process content

40:14language and correct status and

40:16completes the publishing process. Don't

40:18know how much time. Oh okay good. Uh

40:24this is an example of uh of uh a peer

40:28review. Uh you will see that if you have

40:32three pigs then your article is approved

40:35and can be uh then um go uh in in in

40:42other databases as shown earlier. Uh the

40:45question mark that there is approval but

40:48preservations and um X is the article is

40:53not approved.

40:56Everything is open. Everything can be

40:58seen. Okay.

41:05And this is uh how a reviewer's report

41:10is seen. All the comments are openly

41:13available and of course you know who is

41:17reviewing your article

41:21and you are able as a as as as author to

41:25respond and let's say uh defense

41:30yourself and your decision and your

41:32article

41:34and there are research communities

41:37you can find and the process is very

41:43Something important to mention is that

41:45there are no matrix because this is uh

41:49the

41:51what we want to um move from. We want to

41:57um let's say

42:00um review the research through uh a

42:04qualitative

42:06uh way and not quantitative. Yeah.

42:13So

42:14let's see what is happening with

42:17research data. The mandate is that you

42:21have to provide the data that you use to

42:25make your research in open access.

42:29Um

42:31and also they must be uh aligned with

42:35their principles.

42:37uh a data management plan is required by

42:40month six and uh this can be of course

42:44updated uh during the project or by the

42:47end of the project.

42:49You must anyway deposit your meta data

42:52as soon as possible after the production

42:55or generation uh of uh of your project

42:59of the data and deposit your data in a

43:04trusted repository. You saw the registry

43:06earlier where you can find the trusted

43:08repository and make them open as soon as

43:12possible

43:14following the as open as possible as

43:17closed as necessary principle

43:21principles.

43:26Fair principles stands a fair acronym

43:30stands for findable, accessible,

43:33interoperable and reusable. This mean

43:36this means that your data must be h must

43:41have a persistent identifier

43:44or doy or any other persistent ident

43:50you know and you can apply they must

43:53have uh rich metadata

43:56which means that you must explain what

43:59this data is all about with the title

44:02with the dates with uh

44:04a description of what of how these data

44:08were collected. H and of course they

44:11must be searchable and discoverable

44:13online.

44:15They must be accessible. Do you not

44:17deposited deposit them on a trust

44:20repository for example or not data can

44:24be restricted and still there again by

44:27keeping um the the principle of as open

44:31as possible as closed as necessary. They

44:34must be interoperable.

44:36So there is you can understand that by

44:38providing an image of an Excel file does

44:42not make them interoperable.

44:44it's better for you to provide an Excel

44:46file or provide the CSV file so that the

44:50next researcher will be able to reuse

44:53them

44:54and of course they must be well

44:56documented

44:58um including provenence and tools

45:01instruments that probably will be needed

45:04in order to repro reproduce uh results

45:08and provide clear licenses. I decided

45:12with my data uh under a CC buy license

45:17for example.

45:23What is a data management plan?

45:26As as I already mentioned, this is

45:28something that you must submit by uh the

45:30sixth month of uh of your project. And

45:33this is actually a formal living

45:35document describing how you will

45:38collect, how you will manage, how you

45:40will create and how you will store your

45:43data.

45:44They must be clear, specific and detail.

45:47And of course, justify decisions. If you

45:50decide to keep them closed for a period

45:52of time, you must justify why.

45:56Um

46:03data can be closed if necessary if

46:06necessary but the metadata the

46:09description of your of your data must be

46:13under fair principles and of course uh

46:16open uh openly accessible and available.

46:20Um

46:25again this is uh this is uh also

46:28referring to uh other research outputs

46:31also such as tool tools or instruments

46:33that are needed to reduce or validate

46:36the data.

46:40In the case uh of commercially valuable

46:44data or if if um

46:49if by giving open access to your data

46:52means that uh

46:55it creates issues of privacy or trade

47:00secrets uh are in danger or that of you

47:04are let's say you're in the process of

47:06patenting uh something uh of Of course,

47:11uh this is a valid justification for not

47:13opening your data.

47:17Of course, exceptions

47:19uh um are there. For example, in the

47:23case of a public emergency, beneicians

47:27must if requested uh by the granting

47:31authority uh to immediately deposit any

47:34research output in a repository uh

47:36provide open access to it uh or under

47:39CCI or CC0 or equivalent. Of course, as

47:43an exception, if the access would be

47:45against the beneficiaries legitimate

47:47interest, beneficiaries as grant

47:50non-exclusive

47:51licenses under fair or reasonable

47:54conditions, critical entities that meet

47:57the research output to address the

47:59public emergencies and commit to rapidly

48:03and broadly explode the resulting uh

48:06products and services at fair and

48:08reasonable uh conditions.

48:11Um this provision applies up to four

48:14years after the end of the action.

48:20For theam, for example, we had this case

48:23during covid

48:25pandmic.

48:26There were some data and uh um you can

48:31understand that it's health data. So in

48:35some cases they need to be closed but

48:37this was a case of a public emergency.

48:43So some useful tools that uh you can

48:46always uh go and find uh some answers.

48:50For example, you can visit open explore.

48:54Uh this is um

48:57a very big data set, a comprehensive and

49:00open data set of research information

49:02with millions of publications, research

49:06data, uh research software items where

49:09you can uh go and get advice

49:13or for example where can I put my

49:15publication, which is the trusted

49:17repository, etc. You can search for

49:19publications for your research, find

49:22statistics, metrics and graphs for

49:24projects, data sources, research

49:27products, etc.

49:33This is Amnesia. Amnesia is a tool that

49:36can be used to anonymize your data

49:39because you probably have data that you

49:42can provide but they have personal data.

49:46So what you can do is you can anonymize

49:48them and provide them

49:52a query repository.

49:55This is a tool that can uh take you with

49:58this is our this is a tool that can

50:01assist you to write your data management

50:04plan and it's free for researchers. It's

50:08uh based on open source. is um it's it's

50:12a great tool for planning uh how you

50:16will you will handle your research data.

50:19So I ask you uh to test it and and uh

50:23finally use it and um

50:27of course by using it you can create

50:30your templates uh profiles you can share

50:33your work so your team

50:36will be able to work together and a lot

50:39of other platforms that uh can be used.

50:42So

50:46coming to the reporting process, you

50:48know that everything must be reported to

50:52the uh to your funded to your funer

50:55usually for example your commission

51:00usually demands extensive reporting

51:02regarding your open science practices.

51:06Um

51:08and this is monitored by project

51:10officers and reviewers in uh during

51:13periodic reviews.

51:19I don't know if you're familiar with

51:21this portal. This is a participant

51:23portal of the European Commission.

51:26at at the moment that you provide your

51:29publication and data h in a trusted

51:33repos repository and a compatible open

51:36air repository

51:38then everything will be uh transferred

51:43to this platform. So no additional work

51:46will be needed uh on your side. Uh so

51:50this is why we suggest

51:54uh that you make sure that you either

51:58find the small logo under the repository

52:01is writing open compatible or be or that

52:06it is a trusted repository because then

52:09you will save time of course and then

52:12you you're also compatible with um with

52:16the mandate. All the publications can be

52:18found there. You only have to approve or

52:21reject or maybe make some um editing uh

52:26regarding any uh possible mistake that

52:28decided uh during the first edition of

52:32the publication.

52:36Um

52:40okay.

52:42Okay. I think this is

52:45you can skip this and same happens with

52:48data sets again if you have them in a

52:51cross repository you will find them at

52:53the end to the uh reporting portal. Uh

52:57again the same process you can accept or

53:00reject or make um edits needed um uh so

53:04that the project officer or the reviewer

53:07will be able to find them uh there

53:12during the evaluation

53:14the there are mandatory open science

53:17practices. Um

53:20usually score will be lowered or non uh

53:24not sufficiently addressing them unless

53:27really justified. Um

53:31the recommended open science practices

53:34have no impact on score if not addressed

53:37but score will be increased if

53:39sufficiently addressed

53:42and open science practices listed in the

53:45template for proposals under section

53:48excellence as we said earlier

53:50methodology

53:52there you can find them there but of

53:56course this is a non-extensive list. So

53:59what are the practices?

54:02You can find here which are the

54:04mandatory ones and which are the

54:06recommended ones. Uh for example um

54:11research the data management plan is a

54:14mandatory practice. Um the information

54:18on outputs tools instrumented access to

54:21data results for for validation of

54:24publications is mandatory. open access

54:26publications, open access to data and um

54:32you can see there the other recommended

54:36practices.

54:38I think it's a good table that can help

54:41you

54:42be fully compliant if that is needed. Uh

54:46pre-registration is a practice that you

54:49uh can also use. For example, if you are

54:52doing a systematic literature review and

54:56this is um

54:58this is openly available, this is

55:00considered pre-registration process. So

55:04if you provide this in open access

55:07through open access, you can report it

55:10and of course it will be evaluated

55:12accordingly.

55:14preprints.

55:16I I I hope you remember this

55:21this line of the process of the

55:23publications. This is let's say the

55:26first version of your publication the

55:30you are uh suggested to provide this

55:33also in open access. A lot of

55:35infrastructures are composted

55:38um and uh accordingly evaluated.

55:44If you participate or you're doing or

55:47being involved in public engagement

55:49activities is again important to be uh

55:54noted and reported for example if you're

55:57taking part to the European research at

55:59night this is happening in Cyprus I

56:03think you know there if you were there

56:07and your uh uh project was presented

56:12it's important again to have in mind

56:15uh usually report it as a public

56:17engagement practice report.

56:22Uh citizen science

56:26um it's

56:28a really uh nice if in my perspective

56:33it's a great uh way of doing open uh

56:37science on practicing open science. It's

56:40uh it's the inclusion of citizens in the

56:44process of uh research either by doing

56:48activities that the public that can

56:51participate in or uh whether the

56:55citizens contribute by providing data in

56:59some cases to the the scientists

57:03um or by disseminating the the the

57:08researchers. um

57:12or by let's say hearing your opinions.

57:16We have a lot of a lot of examples

57:18happening in our university that are

57:21practicing citizen science and it's

57:23really important and it's really nice to

57:25see that citizens are really engaging

57:27and actually enjoying being part and

57:31this is also providing trust

57:34to from the public to research and the

57:38researchers and the science in total.

57:43Uh so which aspects are eligible in the

57:47budget of your projects? Publication

57:49fees, article processing charges can be

57:51covered by the grant if the venue is

57:54full open access. So this is also known

57:57as open access. Highly journals are not

58:01eligible. You will have to find another

58:04way to cover those costs. any printing

58:08fees can be covered by the uh grant here

58:13and um as I told you if if you are

58:19involved in a engagement of citizens

58:22society and then citizen science and

58:24participation in health is again

58:27eligible cost data curation cost again

58:31are eligible.

58:34So an overall tip, an overall tip is to

58:38make sure that you design an open

58:41sighting strategy for your project. This

58:43is really important because you will be

58:46able of course to h know beforehand

58:51where I will publish and avoid any

58:53surprises that for example the journal I

58:57decided to to publish it's not eligible

59:01and I cannot pay for it. Uh, of course

59:04you can also you can always um advise

59:07the university library for this uh

59:10whether there is a transformative

59:12agreement for example that can cover you

59:15any um additional costs. Uh make

59:19specific provisions about where

59:20publications and data will be deposited

59:23deposited and who is responsible if not

59:26you for doing this. uh who will make

59:30sure during the uh your project that all

59:33outputs have been deposited in the

59:35appropriate and compatible repositories.

59:38um

59:40implement your open science strategy,

59:43report at reviewers and and during your

59:47reviews and of course provide update

59:49updates. For example, do uh during the

59:53data management plan u updates, keep

59:58track of issues and discuss any uh

1:00:01solutions.

1:00:02So um I want to close my presentation by

1:00:08um um mentioning some of the frequently

1:00:12asked question uh questions I having. So

1:00:17what about copyrighting copyrightites

1:00:19and user licenses?

1:00:21Open access is not an infringement on

1:00:25copyrights.

1:00:27In fact, making your work open access

1:00:31makes it more visible and

1:00:35this is only something that considers

1:00:38you. You are the author. You are doing

1:00:41all the work. You are the copyright

1:00:43owner and you should be the one deciding

1:00:47how I will treat my research.

1:00:50So

1:00:52there there's no case that the the

1:00:54copyrights um are let's say

1:00:59uh

1:01:00it's a problem or it's against the open

1:01:03access is not against copyrights.

1:01:05Um

1:01:07you can um negotiate

1:01:11your copyrights. There are some um uh

1:01:15addendums. there are some model

1:01:18amendments that you can use. Uh so in

1:01:22the case of a researcher that does not

1:01:24allow you to use your version of the

1:01:26court or your AAM you are uh you have to

1:01:31make sure that you can negotiate uh with

1:01:34them.

1:01:39And what I already said is that

1:01:44make sure that you know where you

1:01:46transfer your copyrights because if you

1:01:48signed a copyright transfer agreement,

1:01:51you will not be able to use your work

1:01:54afterwards.

1:01:56Uh there are some tools like Sher Romeo

1:01:59that offers a journal byjournal overview

1:02:01of publishers self archiving policies.

1:02:04You can also advise this if your

1:02:07publisher does not allow the archiving

1:02:09that is compliant with the policies of

1:02:11the European Commission or any funders.

1:02:13Uh you can find the amendment I told you

1:02:17earlier. Um

1:02:20and of course you can choose the

1:02:22licenses uh under which you want to u

1:02:27provide your research to be used by

1:02:30other researchers or

1:02:35Now a big issue what about the pedary

1:02:38journals? Of course some journals

1:02:41presents themselves as

1:02:45uh great open access journals but uh

1:02:48they turn out to be terrible journals

1:02:52that we only looking for APCs.

1:02:56So you must be very cautious on this and

1:03:00uh

1:03:02you can let's say

1:03:07find ways to identify uh whether this

1:03:11one is a territory or not.

1:03:14Of course most of us we usually know in

1:03:18our disciplines you know some people

1:03:21that are working either in editorial

1:03:24teams. So you know the mo in most of the

1:03:27cases you know the quality of journeys

1:03:30but again that's that this doesn't mean

1:03:34that uh we must stop being

1:03:38you know um cautious on where we will

1:03:42publish our work. Here are some um some

1:03:47uh questions that you can u um let's say

1:03:52um use to identify or um you know make

1:03:59you understand whether this one is a

1:04:02trusted journal or not. [clears throat]

1:04:04There is also a list of potential

1:04:06therapy journals, the bare list,

1:04:10but if I'm not mistaken, this has

1:04:13stopped being updated since uh one or

1:04:16two years ago. So, of course, you can uh

1:04:20advise it, but this is uh not an

1:04:23extensive list.

1:04:28What are article processing charges?

1:04:30Again, these are publication fees uh

1:04:35that are charged to authors to make

1:04:38publications immediately open access can

1:04:41vary widely. However, the majority of

1:04:44open access journals uh are APC free. Um

1:04:50so you can avoid it but in any case uh

1:04:54you must

1:04:56uh make sure that you also provide your

1:04:59paper your article in a trusted

1:05:01repository. Of course you're allowed to

1:05:04publish it anywhere you want. Uh but if

1:05:07you are under the umbrella of any uh

1:05:10other that their policies um are

1:05:14mandatory you can access make sure that

1:05:16you're able to have it in traffic for

1:05:19you

1:05:22and here is a checklist why not academia

1:05:26or date or any other you know personal

1:05:31um platform I will not go through it you

1:05:35can see it there for many reasons. Uh

1:05:38for example, this is uh this is um they

1:05:43don't provide any harvesting. You cannot

1:05:46export you are not provided with a

1:05:49person a particular identifier

1:05:54which means that uh then it will not be

1:05:57under the there are principles and uh

1:05:59many other reasons. So this is all I

1:06:03wanted to say today. I'm here for

1:06:07questions and uh yes thank you for your

1:06:12attention

1:06:20>> for guidance and the presentation. Do we

1:06:24have uh first of all do we have

1:06:26questions from the people? Okay. Are

1:06:29there any questions from you here? From

1:06:32the audience physically attending?

1:06:35Everything was resolved here. I think

1:06:39around so

1:06:41great. You know where to find library.

1:06:44Thank you.